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Job: Carolina CAT - Executive Assistant, Carolina CAT, Charlotte, NC

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General Information


Job title:
Carolina CAT - Executive Assistant
Job location:
Charlotte, NC  28201 United States
Requisition code:
Date posted:
06/17/2020
Job type:
(see job description below)
Compensation:
Job Category:
Management

Job Description


The Power Systems Executive Assistant supports the Division’s businesses and typically manages different and conflicting objectives, projects and/or activities at once.  The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment.  The position requires a high level of competency on administrative and clerical support skills, as well as interpersonal and communication skills.  A high sense of confidentiality and trust is required due to the sensitive nature of the information and the correspondence for which this position is exposed. 

Key Traits to Success

  • Discrete, agile-minded, a direct communicator, highly organized and committed to the vision and values of CTE
  • Confident but humble; willing to “roll up sleeves” to help get the job done
  • Ability to quickly assimilate and integrate with the team, creating opportunities to support the team
  • Highly resourceful; strong emotional intelligence, self-motivation, with high level analytical skills
  • Willingness to work hard and take direction, but also demonstrate curiosity and quick study to learn the business
  • Tact, diplomacy and consistent persistence are essential qualities
  • Positive energy while being adaptable to changing priorities
  • Unquestionable personal code of ethics, integrity, confidentiality, and trust
  • High sense of urgency and reliability
  • Communication – Written and Verbal – High Degree of Tact
  • Extreme attention to detail

Essential Duties and Responsibilities (Other duties may be assigned)

  • Integrate with the executive and leadership team to quickly assimilate and take over responsibilities from prior EA.
  • Seek opportunities to create value for the leadership team and reduce the administrative burden as appropriate.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of meetings.
  • Communicate and handle incoming and outgoing communications on behalf of the executive and managers as needed.
  • Assist executive and management team with preparation of presentation materials.
  • Review, compile, and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessary (writing and editing skills required).
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
  • Arrange travel schedule and reservations for management as needed, including coordination of company airplane.
  • Effectively partners with other Executive Admins on shared or common processes and projects
  • Expense report preparation, submission, and follow-up throughout approval stages for multiple managers.
  • Create Purchase Orders and goods receipts to pay invoices, charging to appropriate cost centers and GL codes.
  • Responsible for sending recurring email reminders and reports to team and managing several due dates.
  • Record meeting minutes as needed.
  • Coordinate with external vendors to secure offsite meeting spaces, activities, and/or catering on a regular basis.
  • Order office supplies, business cards, branded apparel, and signage for the Power Systems team at multiple branches, as requested.
  • Maintain product literature stock and work with marketing department to stock more as needed.
  • Coordinate and/or assist with employee and customer meetings and events (examples - trade shows, open houses, cookouts).
  • Serve on Company committees as requested (examples – CTE Kickoff, Employee Appreciation)
  • Lead and facilitate meetings
  • Perform related duties as required.

Education and/or Experience

  • Associate’s degree from two-year College or university; minimum of two years’ executive level support; or equivalent combination of education and experience.
  • Computer Skills: Microsoft Office (Word, Excel, Outlook and PowerPoint)
  • Certificates, Licenses, Registrations: Notary preferred
Job Location:
Charlotte, NC
(Job number: 3912531)
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